COTTON-BALES - IS 12171:2019


BIS Cotton Bales: Cotton's significance in the global textile industry is immense due to its impact on product attributes like strength and appearance. To maintain cotton bale quality, various certifications exist, with BIS (Bureau of Indian Standards) being vital. This article explores BIS Certification role, assuring stakeholders including manufacturers, exporters, and consumers about cotton's credibility. It ensures cotton bales meet quality criteria, adhere to standards, and build market trust. BIS Registration fosters equitable trade and bolsters consumer confidence in the cotton sector. The Cotton Bales 2023 regulations were introduced on February 28, 2023, through a Gazette Notification by BIS. These rules will be enforced starting from November 27, 2023.

Comprehend the Significance of BIS Approval for Cotton Bales

  1. Quality Assurance: BIS Certification guarantees that cotton bales meet specific quality criteria, such as fiber strength, length, color, moisture content, and more. This ensures consistent and reliable quality in both the cotton itself and the products made from it.
  2. Global Standards Compliance: BIS Certification aligns cotton production with national and international quality standards. This compliance enhances the industry's reputation and facilitates trade relationships with countries that have strict import requirements.
  3. Consumer Confidence: When consumers see the BIS mark on cotton bales, they are assured of a product that has undergone thorough testing and meets established quality benchmarks. This instills trust, leading to increased consumer satisfaction and loyalty.
  4. Trade Facilitation: BIS Certification simplifies international trade by ensuring that cotton bales meet quality standards required by various countries. It acts as evidence of quality, facilitating smoother trade transactions and opening doors to new markets.
  5. Product Differentiation: Certified cotton bales stand out in the market due to the BIS mark. This serves as a symbol of quality and reliability, giving manufacturers a competitive edge and attracting discerning buyers.
  6. Legal Compliance: BIS Certification is often mandatory for certain products, including cotton bales, as stipulated by the government. Adhering to this requirement avoids legal issues, penalties, and non-compliance concerns.
  7. BIS Registration for Cotton Bales ensures consistent quality, global standards alignment, consumer trust, trade facilitation, product differentiation, and legal adherence. It plays a crucial role in enhancing the cotton industry's credibility and competitiveness.

BIS Certification Cotton Bales IS 12171 (2019) Testing Cost:

Testing Parameter Cost (Rs.)
HVI Span Length 300
Trash Content 350
Moisture Regain 350
Moisture Content 375
Bale Dimension 250
Weight Measurement 500
Stitch Yarn Requirements 250
Hessian Wrapping Cloth (GSM, etc.) 1000
GSM Measurement Only (Hessian) 500
Cotton Wrapping Cloth (GSM, etc.) 1000
GSM Measurement Only (Cotton) 500
Bailing Hoops 250
Cotton Twins (Counts and Strength) 850


Basic Requisite

Here's the 4 pillars on which BIS Licence depends, without these no applicant can apply for Indian BIS Certification. In order to get BIS Registration, applicant must fulfill following requirements:

  • Manufacturer - The first very important thing is that Indian BIS Licence is granted to the manufacturer only, not to importers or sellers. Importer may act as AIR of Foreign manufacturer and can submit the application to BIS. But final licence is only granted to the Manufacturer.

  • Manufacturing Address - Proper manufacturing address shall be mentioned in the documents. In case manufacturer have more than one factory location for one product, then separate BIS Licence is required for each location.

  • Product - Each product requires its own Licence. But if same product category covers multiple models, then one Licence/ registration no will cover all the models of same product category. Or we can say, one product with different models requires single BIS Licence.

  • Brand/ trademark - Each brand or trademark requires its own BIS licence.

BIS Registration Procedure

Considering the basic requirements of Indian BIS Certification, BIS Registration procedure for Projector - IS 13252 (Part 1): 2010 is also vary on the geographic location of manufacturing unit, BIS Registration process for domestic (Indian) is different from process for Foreign manufacturer

A) Process for Foreign Manufacturer
STEP:1 Nominate Indian Representative who can represent foreign manufacturer
STEP:2 Submit online submission
STEP:3 Get sample tested from BIS approved laboratory
STEP:4 Submit online/offline hardcopy of application including Sample test report.
STEP:5 BIS Officials verify the application
STEP:6 Grant of Licence
Guidelines for the nomination of Authorized Indian Representative (AIR)

It is mandatory for the foreign applicants to nominate Authorized Indian Representative (AIR) for its operations in India to get BIS Bureau of Indian Standards Certificate. In case they don’t have branch office in India. AIR as a local representative is responsible to submit and manage the application for certification and is available to answer the questions. Following guidelines to be followed by Foreign Manufacturer to appoint the Authorized Indian Representative (AIR)

Clause 1:- If the foreign manufacturer has a liaison office or a branch office in India, they will be designated as AIR.
Clause 2:- In case, foreign manufacturer does not have liaison office or a branch office in India, but the proprietor or registered user of the brand/trademark appearing on the article is located in India, the owner of the brand/trademark will become AIR.
Clause 3:- If the manufacturer does not have a liaison office located in India and there is no proprietor /registered user of the brand/trademark appearing on the article, located in India then the other entity will become the AIR.
B) process For Domestic Manufacturer
STEP:1 Submit online submission
STEP:2 Sample testing from BIS approved laboratory
STEP:3 Submit online/offline hardcopy of application including Sample test report.
STEP:4 BIS Officials verify the application
STEP:5 Grant of License


  1. Completely filled CDF/CCL form
  2. Duly filled BIS application form
  3. Business License of manufacturing unit (English Translation + Local Language)
  4. The scope of Business License (English Translation + Local Language)
  5. ISO certificate of the manufacturer
  6. Marking Label/ Details of Marking on the product
  7. Authorization letter (If signatory person is other than the head of the manufacturing)
  8. Trade Mark Certificate
  9. Trademark Authorization Letter (If TM is owned by other than the manufacturer)
  10. Authorized Indian Representative Company registration proof in INDIA (in case of foreign manufacturer)
  11. Photo ID of Authorized Indian Representative/ Authorized Signatory
  12. Technical Specification Sheet of Product/user manual
1 Select BIS recognized testing organization and an experienced compliance partneruntil you have the expertise and/or office in India that can assist you.
2 Another important thing you must consider while choosing laboratory for testing of product is that the Licence of the lab should be valid and not suspended. And at that time laboratory shall not be in middle of or about to get audited.
3 Before shipment of samples, make sure complete arrangements have been made for the entire shipment from your location to the testing laboratories door.
4 All documents should be signed by manufacturer, brand owner and Indian Representative and in addition documents should be notarized and stamped by the brand owner and Indian representative.
5 In Construction Data form (CDF) product detail shall be filled accurately and in Critical component list (CCL) product components information should be filled in brief and accurate way.
6 Test report is valid for 3 months/90 days, before its expiry test report should be submitted to BIS. In case, if you are unable to submit the report to BIS Bureau of Indian Standards, then you have to submit the new sample again for testing.
7 All documents shall be ready before the testing of the sample.
8 After the submission of documents including the test report, Indian BIS normally takes about 15 days to approve the registration. In some cases, it may vary like it can take 30 to 60 days which is a more realistic timeline to expect.

Render Support from Aleph INDIA

From Legal compliance to Product Testing, From Training to Research, From Development to complete conformity assessment, Aleph INDIA is a single window solution for all kind of product certification needs. We are one of the leading BIS Registration consultants in Delhi providing mandatory and voluntary certification consulting services to manufacturers and importers in India and all around the world.

  1. Entire paperwork, testing and guidance related to BIS Registration

  2. Development of samples as per standards for 100% conformity of sample in the testing laboratory.

  3. Liaison with Bureau which includes detailed Application preparation, submission, replying to time to time queries providing clarifications.

  4. Multiple visits to BIS office Agreement Documents signing, Affidavit and Time to time miscellaneous/incidental works throughout the BIS Certificate Online and Offline process.

  5. Free Maintenance of licence for up to 2 years.

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